Special Vacancy Notice

Open to National Internal and External Candidates

Position Title : Project Assistant (Communication with the Communities Shelter NFI)

Duty Station : Bujumbura, Burundi

Classification : General Service- G4

Vacancy number : SVN_ 2022_BI10_24

Type of Appointment : Special Short-Term contract 6 months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 18 November 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates. Female candidates are strongly encouraged to apply.

Organizational Context and Scope:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners.

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission, and the direct supervision of the Shelter/NFI Officer at IOM Burundi the incumbent will be required to work as a member of a multi sector team which provides Shelter and WASH relief assistance to IDPs, returnees and host communities. The incumbent will contribute to implement and support all ongoing activities related to Shelter/NFI/WASH and will act as Communication focal point for the Shelter/NFI team.

FUNCTIONS/RESPONSIBILITIES:

Assist with the implementing activities achieving project objectives on time and to a high standard.

2. Provide support to the team with regards to payment, procurement requests, Travel Authorization.

3. Compile and send all justification needed to procurement and finance in a timely manner after activities implementation in collaboration with colleagues in the field

4. Provide general support to the supervisor in the development of AAP SOPs and tools to be implemented during Shelter, NFI and WASH activities

5. Liaise with other IOM programs’ counterparts.

6. Act as the communication and AAP focal point for the SNFI team

7. Collect data and keep records of field assessments linked to the project on a timely manner.

8. Facilitate the communication with communities at field level through the organization of training

sessions and sensitization sessions.

9. Act as the Data protection focal point for the team ensuring that IOM data protection guidelines are implemented during all activities

10. Undertake duty travel as required.

11. Perform such other duties as may be assigned.

Education and Experience:

• Bachelor’s degree in Social Science, communication, or any discipline with two years of relevant

experience in the humanitarian aid field; or;

• High School degree in above field with four years of relevant professional experience

• Experience in community mobilization or other relevant subject; knowledge and training in

communication – or equivalent combination of education, training & experience

• Very good knowledge of computer tools.

• Personal commitment, efficiency, flexibility, and motivation.

• Strong ability to work alone and harmoniously with a group.

• Good writing and communication skills.

Languages

• Knowledge of Kirundi, French and English (Oral and Written)

Required competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion & respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible.

• Integrity & transparency: Maintains high ethical standards and acts in a manner consistent with

organizational principles/rules and standards of conduct

• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core competencies

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: Encourages and contributes to clear and open communication and explains complex matters in an informative, inspiring, and motivational way.

Notes

IOM is committed to creating a diverse and inclusive environment. Both internal and external candidates can apply for this position. For the vacant post, internal applicants are considered first-rank applicants. The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, background check and security clearances.

How to apply:

Interested candidates are invited to submit their applications to jobsburundi@iom.int by 18 November  2022.

For the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to the Chief of Mission, International Organization for Migration (IOM) and with a subject line “SVN_ 2022_BI10_24 Project Assistant (Communication with the communities Shelter NFI)”

All applications should include a functional e-mail address, mobile numbers, a copy of national ID card and a detailed Curriculum Vitae (CV).

Note: only shortlisted candidates will be contacted.

NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the

recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.